Senior Assistant Internal Audit

Interim Work Capacity Request No.

 

C005418

 

08-OCT-2026

 

(This is not an order)

 

Reference to Our Request No.: C005418

 

Statement of Work

 

Requirement Title: Senior Assistant Internal Audit

 

Requirements Description: Under the direction of Head Internal Audit, the incumbent will

 

perform duties such as the following:

 

- Facilitate the input, extraction and maintenance of information on

 

internal Agency sources relevant to the daily operation. This will

 

typically entail working with the Agency's IMIS, to access various

 

financial, operational and managerial data available through the

 

Agency web based tools;

 

- Maintain the IA documentation

 

- Assist the IA staff in organizing meetings, workshops and

 

conferences in accordance with Agency procedures. Be

 

responsible for the administrative organizational aspects including

 

requesting conference facilities/hotel accommodation, processing

 

approvals/memos/invitations, requesting linguistic services, quotes

 

from caterers and support to participants;

 

- Make arrangements for travel / in-Theatre assignments, including

 

associated NATO Travel Authorization, reserving accommodation,

 

submitting security clearances / visit requests, and preparing

 

purchase orders for conference/exhibition fees;

 

- Enter relevant information in IMIS along with supporting

 

documentation. This includes travel and purchase orders;

 

- Preparation of correspondence, reports and documents often of a

 

complex technical nature to include tabulation and formulae, using

 

word processing, spreadsheet and graphics applications, in

 

accordance with the Agency's official document formatting

 

guidelines. This will include the correction of language usage

 

where necessary, copying and distributing as appropriate;

 

- Prepare and circulate proof copies of formal IA reports for

 

necessary review and signatures, ensuring final copies are

 

forwarded for printing, and appropriate distribution lists are

 

forwarded;

 

- Prepare and process web formatted information and maintain the

 

information on the web pages. This will require familiarity with

 

SharePoint application software;

 

- Act as a point of contact for the IA staff and deal diplomatically

 

and effectively with a wide variety of issues, including answering

 

enquiries and incoming telephone calls, and assisting in the

 

scheduling of the day-to-day business. Determining, controlling

 

and maintaining the information flow, including e-mail traffic within

 

the office;

 

- Drafting of straightforward memoranda, notes and cover letters to

 

documents. Prioritising work and processing it

 

accurately and speedily;

 

- Filing of correspondence and documents in accordance with the

 

Duties & Role:

 

Agency's procedures and providing assistance

 

in obtaining requested documents;

 

- Assist staff in following the Agency's procedures and guidelines

 

and give appropriate advice;

 

- Liaise with staff of the Agency and external contacts on issues

 

relating to IA;

 

- Perform the roles and corresponding duties of Unit IKM Officer

 

and Learning Officer, on behalf of the function;

 

- Deputize for higher grade staff, if required

 

- Perform any other duties as may be required.

 

Requirements Description: Experience and Education:

 

- Higher vocational training in a relevant discipline with 2 years

 

post-related experience. Or a secondary

 

educational qualification with 4 years post-related experience.

 

- At least two years' experience in a progressively responsible

 

technical and administrative support job;

 

- Demonstrated skills in use of personal computer office

 

automation packages, currently Microsoft applications to

 

include Share Point;

 

- Familiarity with databases;

 

- Excellent command of spoken and written English, with a proven

 

ability to communicate effectively both orally and

 

in writing;

 

- Ability to take initiative and a flexible approach allowing the

 

incumbent to respond reliably and competently to

 

changing requirements in a demanding environment;

 

- Excellent inter-personal skills, and the ability to be responsive

 

and sensitive to both external and internal customers

 

and staff.

 

Desirable Experience and Education:

 

- Vocational education in software related and Internet based

 

technologies related to business administration and

 

MIS packages, databases and application software;

 

- Experience in maintaining web pages;

 

- Experience within the IA domain;

 

- Prior experience of working in an international environment

 

comprising both military and civilian elements;

 

- Knowledge of NATO responsibilities and organization, including

 

ACO and ACT;

 

Skill, Knowledge & Experience:

 

Equivalent NATO Grade: G10

 

IWC Work Location: Brussels, BE

 

Full time on-site: Yes

 

Duration of the requirement

 

Required Start Date: 26-NOV-2026

 

End Contract Date: 31-DEC-2026

 

Total Scope of the request (hours): 273

 

Specific Working Conditions: Office working in accordance with the Agency teleworking

 

directive.

 

Required Security Clearance: NATO Secret